Sites For Scouts is now on Canny — Here's What's Included

We're excited to introduce Sites For Scouts -- a modern troop management platform built specifically for scout leaders who are tired of spreadsheets, group texts, and outdated tools.

# Here's what's ready for your troop today:

Your Troop Dashboard

Every user gets a personalized dashboard based on their role. Admins see a financial overview of all scout accounts, troop accounts, and current trips at a glance. Leaders see the trips they manage and their signups. Parents see their scouts' balances, upcoming trips, and recent transactions -- all in one place.

Scout Accounts & Bookkeeping

Each scout gets their own account with a running balance. Leaders can add charges and credits individually, in bulk, or import transactions from a CSV file. Transfer funds between accounts when needed. Parents can view their scout's balance and recent activity anytime.

Family Members

Build out each scout's family list -- parents, siblings, and other adults. When it's time to sign up for a trip, the family list makes it easy to select exactly who's going. Leaders and parents can both manage these family connections.

Trips & Events

Create trips with all the details that matter: destination, departure and return dates, departure location, estimated cost, and participant limits. Control visibility (public or private) and set signup open/close windows so families know exactly when to sign up.

Payment schedules
-- Break trip costs into scheduled payments (deposit, installments) with separate pricing for youth, adults, and leaders when needed. Post charges to all enrolled participants with one click when a payment is due.
Signup management
-- Parents sign up their scouts and family members right from the trip page. Leaders review and approve or deny each signup. Need to waive fees for a volunteer or campership? Toggle the comp option to zero out their charges automatically.
Billing reports
-- Every trip has a billing section showing each participant's total charges, credits, payments applied, and remaining balance. Leaders see the full picture; parents see only their own family's billing.
Adjustments
-- Post credits, refunds, or adjustments to individual participants directly from the trip page.
Balance allocation
-- When a scout has funds in their account, leaders can allocate those funds toward specific trip balances. Auto-allocation is also available as a site-wide setting.

Automatic Email Notifications

Parents and leaders get notified automatically when it matters:

A scout signs up for a trip (leaders get notified)
Trip details are updated (parents get notified, with a 15-minute buffer so rapid edits don't flood inboxes)
Charges are posted to a scout's account
A balance is updated or goes negative
Transactions are imported
A signup is approved
Financial emails include your troop's payment instructions so parents always know how to pay.

Payment Instructions

Not ready for online payments yet? No problem. Add your Venmo handle, Zelle address, check mailing instructions, or any combination -- and it automatically shows up wherever parents see a balance due: on their scout's account page, in trip billing, and in every financial email.

Troop Accounts

Track shared troop funds with dedicated accounts for different purposes -- general funds, event/trip accounts, fundraiser accounts, and more. Organize them with custom categories.

Member Management

Invite parents and leaders by email. Manage the full roster with role-based permissions -- decide exactly which leaders can manage trip logistics, approve signups, handle finances, or edit scout info. Each capability can be toggled individually per leader.

Resources

Share important files, links, and informational pages with your troop. Upload documents, link to external resources, or create pages with troop-specific information. Leaders control what's published; everyone can search and access what they need.

Troop Website

Every troop gets its own website with customizable branding, homepage content, photo gallery, and public leader directory. Parents and leaders access the private dashboard; prospective families see your public site.

Settings & Customization

Admins can configure unit details, website appearance, gallery, leader display settings, account categories, trip defaults (like roster visibility), and payment instructions -- all from a central settings hub.

Built-In Feedback

Have a feature request or found a bug? Use the feedback button right inside the app to let us know. We're building this for you, and your input shapes what comes next.

What's Coming Next

We're actively working on the roadmap, including an event calendar, online payment processing, committee meeting management, fundraiser management and more. Stay tuned -- and keep the feedback coming!